Small and medium logistics businesses are increasingly recognizing the need to digitalize their workflows in today’s fast-paced and technologically advanced world. However, the prospect of implementing digital solutions for a logistics business can be daunting, with concerns about disruption to day-to-day operations and many other unknown complexities involved.
However, at One Logis, Singapore’s leading logistics digital solutions provider, we believe none of these should be an excuse to put off implementing digital transformation that can potentially bring businesses amazing improvements in efficiency, productivity and not to mention enhancements to the bottom line!
Want a taste of what a stress-free process of digital transformation in the local logistics can look like? Here’s a stress-free guide put together by our in-house logistics software experts to demonstrate how businesses in Singapore navigate the digital transformation process smoothly with the assistance of an experienced partner like us.
Guide to Implementing Digital Solutions for Logistics Businesses in Singapore:
Define the Project:
The first step in implementing any digital solutions is to clearly define the project’s purpose and objectives. A good partner will then be able to suggest the appropriate solution to address your business issues accordingly.
Start by identifying the manual processes that you wish to simplify or automate. Here are some examples of corresponding digital solutions to some of our logistics clients’ business needs:
Company A (Express Provider):
Is doing everything manually in the business for the past 20 years. The business owner wants to have a system that provides a comprehensive overview of everything in the business from various workflows like accounting, human resources, fleet management, driver management and last-mile operations.
In this case, our recommendation was our logistics industry-tailored Enterprise Resource Planning (ERP) system with integrated Transport Management System and Fleet Management modules.
Company B (Freight Forwarder):
Is a freight forwarder who already has their own accounting ERP system in place and is expanding their freight forwarding business in the region, hence they would like to have a digital SaaS logistics software to allow their team to manage rates, generate shipping documentation and track moving freight in real time and more.
Here, our recommendation was our proprietary Freight Management System module as an add-on to their existing generic ERP system.
Company C (3PL):
Is a third-party logistics (3PL) company with a regional presence. They have been expanding rapidly and their existing logistics software solutions are unable to scale and cope with the new growing volumes, particularly for their warehouse operations.
In this case, we helped them to migrate from their old system to our modular and scalable ERP system with our proprietary Warehouse Management System.
Decide on the Right Partner:
Depending on the choice of digital solution you would like to go ahead with, the next step would be to decide which partner you would like to help guide you through the process.
As with investing in anything, doing due diligence is key! You don’t want to commit to a partner and realize halfway through the project that they are not the right fit for your business. Hence, we highly encourage our potential clients to shop around and “interview” potential partners for their digital solutions needs.
At One Logis, we are happy help to provide our potential clients with an estimated project timeline, budget, and live demonstrations of our digital solutions to help you decide if it fits your requirements and make an informed decision.
Our simple pitch to clients? As a logistics industry focused SaaS software solutions company with almost 2 decades of local and regional experience, we are confident that we can understand your business needs way better than generic off the shelf solutions that have no to low understanding of the complexities in a logistics firm.
Develop Detailed Implementation Plan:
Once you’ve selected a partner, the implementation process begins. With us at One Logis, it starts with mapping your existing business processes to our digital solutions and identifying gaps that need to be addressed.
In many cases, our proprietary logistics software solutions are well matched enough to address most common logistics workflows in small and medium logistics businesses in Singapore. However, in the rare and few cases that there are gaps, our team of experts are also able to help provide the necessary feature customizations to better tailor make our solutions to your business workflows.
From there, our team will be able to provide detailed implementation timeline from start to finish. Having this plan in place ensures that the digital solutions are seamlessly integrated into your logistics business without causing disruptions, stipulating key milestones for updates, and allowing you to plan for the upcoming transition.
Keep Communication Open:
As with any project in a company, open and regular communication is crucial throughout the implementation process.
We highly recommend assigning a project lead from your end to collaborate with One Logis – from attending check-ins and project updates to being the face of the transformation in your company.
This open line of communication facilitates sharing important changes, gathering ground-level inputs, and ensuring a smooth transition for all stakeholders involved.
To ensure the effectiveness of the implemented digital solutions, it is essential to involve key personnel in system testing. So, make sure you identify who these critical members of your team are and get them involved in the transition!
The reason for this is simple. These individuals possess in-depth knowledge of your manual processes and will be extremely helpful in identifying any gaps or bugs in the corresponding digital workflows.
What’s more, their involvement from the start also helps to boosts morale and as such help improve user acceptance towards the final product which they have provided significant input to.
Once all issues are addressed during the testing phase, the solution is ready to be rolled out.
Before the digital solutions go live, there’s one last step that we cannot neglect, and that is training! Comprehensive training is crucial to ensure the success of the implementation of any digital transformation project and we make sure to help you get it done right.
At One Logis, we offer a variety of training methods, including in-person workshops, demo videos for ongoing training and updates, and ongoing technical support.
By equipping your team with the necessary skills and knowledge, everyone in your organization can adopt the new technology seamlessly.
Choose One Logis for a Stress-Free Digital Transformation for Your Logistics Business:
Implementing digital solutions for your logistics business can be a complex process, but with One Logis as your experienced partner, the transformation can be stress-free.
With our extensive experience in the local and regional logistics industry, One Logis understands the unique challenges faced by logistics businesses in Singapore!
With our expertise, we are ever ready to help you streamline your workflows, enhance operational efficiency, and stay ahead of the competition in the dynamic logistics industry.
Start your stress-free digital transformation journey with us today. Contact our team for a non-obligatory discussion to answer all your burning questions about how to get started!